Resources available for PhD students
At CHS, we endeavour to provide the best possible supervision, facilities and resources for our research higher degree students and we are working to continually improve these resources.
The Research and Graduate Studies Committee of the University Academic Board aims to set standards for facilities and resources and to define improvement targets. We abide by this charter and will ensure that our research higher degree students have access to the following:
General resources & facilities
- A comprehensive induction and orientation to discuss facilities and resources available to the student (including building access, photocopying, consumables and conference travel)
- An initial meeting with the principal supervisor to discuss and agree on the expected process and pattern of supervisory sessions and availability of project-specific facilities and resources
- Regular meetings with the supervisor/s
Specific resources & facilities
- Access to a shared: office, desk, networked computer, lockable filing cabinets and bookshelf facilities.
- Access to IT support for data analysis, writing and information access
- A university email account and email access
- Limited dial-in access from home (obtainable from Information Technology Services - ITS) to a limit of 167 hrs per year ($100 per year) for PhD students
- Authorised access to photocopying at the centre; students will be given a pin number and a page limit of 1000 pages a year.
- Authorised access to printing, mail and telephone for research purposes
- A limited number of interlibrary loan vouchers per year for research purposes
- A campus mailing address and pigeonhole
- Authorised access to stationery that is directly related to research activities
- Access to common room and tea and coffee making facilities
- Access to borrowing rights for recording and transcribing equipment
- Authorised building access after working hours if required
- Competitive access to funds for conference attendance, fieldwork, data collection and other relevant research activities
- Information about availability of additional funding for conference attendance, fieldwork, data collection and other relevant research activities
- Postgraduate representation on relevant committees
In addition, the Graduate Centre in Grattan Street offers graduate students access to a range of services, including study spaces.
Allocation of CHS postgraduate rooms
At CHS we have three shared offices for postgraduate students - Rooms 421, 421A and 430. Rooms 421 and 421A can each accommodate 4 students and are allocated as dedicated space to individual students for 6 month periods. In addition to the spaces in Rooms 421 and 421A, is Room 430 which is designated as a general Postgraduate room. This will be available for all postgraduate students and is intended for short term use, eg checking email, using databases, printing documents etc.
Rooms 421 and 421A are equipped with the following:
- Desk
- Networked computer
- Office chair
- Bookshelves
- Shared filing cabinet
- Shared telephone
Please note that networked ports are available for use if you have your own laptop.
PhD, Masters by Research students, and full time Master of Social Health coursework/minor thesis students can apply for dedicated space in Rooms 421 and 421A for 6 month periods. If successful, you will be allocated a dedicated desk and computer for this period. You will not necessarily be the only person using the computer but it will be set aside for your use for specified days and times. The computer will be set up for you to be a recognized user. Room 430 will remain available to all students and space will not be dedicated to individual students. Applications are not necessary for using Room 430.
Applications for dedicated PG space
Students need to apply to have dedicated study space. The application form about is available from the Postgraduate Co-ordinator.Applications for postgraduate rooms will be considered by the CHS Postgraduate Committee at the beginning of the year and at mid year. All applications will be considered and all HDR students and full time Master of Social Health coursework/minor thesis students are encouraged to apply. However, spaces are limited and allocations will be decided by the CHS Postgraduate Committee. Eligible students may reapply for further 6 month allocation of space but priority will be given to those who have not previously had time allocated to them.
Eligibility for allocation of dedicated PG space
Students are eligible to apply for dedicated postgraduate space if they are currently enrolled in a research degree at CHS (PhD or Masters by research) or are full time Master of Social Health coursework/minor thesis students. Students who have Lapsed, Discontinued or are on Leave of Absence are not eligible for postgraduate space on the basis that they are not defined as currently enrolled students. When allocating postgraduate space, priority will be given according to how important the space is to the completion of the student’s degree. However, cases of specific need will also be considered.
Occupancy
Eligible students will be allocated space for 6 month periods (1 March-31 August; 1 Sept- 28 Feb). Applications will be considered at the relevant CHS Postgraduate Committee and all applicants will be notified as soon as possible after the meeting. You need to respond to the offer of space within 7 days of receiving notice. If not, the space may be re-allocated to another student.
We ask that you please notify the Centre Manager if you are going to be away for a period of 2 weeks or more. If your space needs change during your period of space allocation or if you are not using the space, we reserve the right to re-allocate the space to another student.
Please remember that these are shared office spaces and we ask that you respect other students’ privacy and use of space.
Keys
Upon successful application you will be allocated a room key. Keys must be returned to the CHS Office at the end of your allocated time period.
Conditions of Occupancy
Students are responsible for adopting safe work and study practices, and are required to comply with all University and Departmental rules and procedures which relate to Environment, Health and Safety. This means that you:
- must report all hazard and injuries to the CHS Office;
- must not willfully place at risk the health or safety of any other person at the University;
- must not willfully or recklessly interfere with or misuse anything provided in the interests of environment, health and safety or welfare at the University.